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Pilot Case

Privacy · Terms · Support · Delete account

Privacy Policy

Last updated: 3 October 2026

Pilot Case ("we", "us") provides a personal logbook, roster, aviation weather and related tools for pilots through the Pilot Case app for iPhone and iPad and the website at www.pilotcase.app. This policy explains what data we process, why, who we share it with, how long we keep it, and how you can delete it.

Data we collect

  • Account. Email address, display name, optional Sign in with Apple or Google identifiers, and a password hash if you register with email.
  • Content you enter. Logbook flights, roster imports, aircraft and profile details, weather favorites, friend connections and the documents needed to sync them.
  • Purchases. App Store subscription status and product identifiers used to unlock Pro. Apple processes the payment. We store whether your account is entitled to Pro.
  • Device permissions you choose to grant. Location for the map, camera or photos for ACARS and profile images, and calendar access when you sync duty days.
  • Technical data. Session tokens and the minimum usage data needed to sync devices and prevent abuse.

How we use data

We use this data to provide and sync Pilot Case, authenticate you, apply your subscription, show aviation weather and tools, and support Friends sharing when you turn it on. The legal bases are the contract to provide the service and our legitimate interest in keeping the service secure. We do not sell personal data and we do not use it for third-party advertising.

Sharing

Friends only see the roster summary fields you choose to share, typically day status and duty times, not hotels or private notes. Hosting and transactional email providers process data only to run the service. Apple processes Sign in with Apple and In-App Purchases under Apple's terms. We do not share your logbook with your operator.

Retention and deletion

You can delete your account in the app without contacting us. Open Profile, and in the Account section tap the trash icon (Delete account) and confirm. We close the account, revoke mobile sessions, remove sign-in identifiers and mark your flights deleted so they are no longer used. Some records may be kept where the law or security requires it, for a limited time. The steps are also on the account deletion page.

Deleting the account does not cancel an Apple subscription. Cancel that in Settings → Apple ID → Subscriptions.

You can withdraw optional permissions (location, camera, photos, calendar) in the iOS Settings for Pilot Case. You can revoke Sign in with Apple under Settings → Apple ID → Sign in with Apple.

Your rights

Depending on where you live, you can ask to access, correct, export or delete your personal data, and you can object to or restrict certain processing. Write to info@pilotcase.app. You can also lodge a complaint with your local data protection authority.

Children

Pilot Case is intended for professional and student pilots. It is not directed at children under 13.

Contact

Privacy questions and requests: info@pilotcase.app.